Today we’re introducing you to five Google Drive features that are often overlooked but can be incredibly beneficial. Let’s dive in and explore these features along with some tips..
Did you know you can add a description to your folders to give a brief overview of their contents? To do this, right-click on any folder and select “File Information” from the pop-up menu. Look to the right and you’ll see the information panel. Make sure the “Details” tab is selected and then scroll down. At the bottom, you can add a description of what files you keep in the folder. (You can also display the File Information panel by clicking on the snowman to the right of the folder.) Google Drive allows up to 25,000 characters for a description, but a concise summary is often enough.
Next, you might want to change how your files and folders are displayed. By default, Google Drive places all folders at the top of your view. However, you can adjust this to better suit your organizational preferences. You can sort by “Last Modified,” “Last Opened By,” or “Last Modified By Me,” among other options. Seeing your files in a chronological view is very handy.
The third feature allows you to view all your Google Drive activity. By clicking on the “Activity” option in the upper right-hand corner, you can see all actions taken in your Drive. This is especially useful if you have multiple shared files and folders.
The fourth tip is about finding your files based on dates. You can filter files that were modified within a specific range, like the last seven days, last 30 days, or even a custom date range. For instance, you can search for files created between August 31st, 2014, and August 31st, 2016.
The fifth tip is about searching for files and folders in places you’ve overlooked or forgotten about. For example, you can search for items not owned by you or items located in the trash. This can help you rediscover valuable files you might have accidentally discarded.
Watch Richard Byrne’s video as he shows you the steps of each of these features.