One Simple Tool Streamlined My Appointment Scheduling Process

For as long as it has been available I’ve used appointment slots in Google Calendar when scheduling meetings with colleagues and or students. That works very well when everyone is in the same Google Workspace domain, but it gets a little quirky when you try to use it with people who are outside of your domain. 

Earlier this month I started to experience the shortcomings of Google Calendar appointment slots when I was scheduling a bunch of meetings with companies who will be announcing new things during the ISTE conference in June. The solution to my problems was to start using Calendly

In Calendly I was able to create a calendar of my meeting availability and let people click on it to book meetings with me. People can book meetings with any email account they want to use. I connected my Zoom account to my Calendly account so that a Zoom meeting is automatically created and scheduled when someone books a meeting. Additionally, I linked Calendly to Google Calendar so that all meetings appear on my Google Calendar as well as in my Calendly calendar. (Calendly can also be used with Outlook and Teams). 

I’m using Calendly’s free plan (shocker, I know). There are paid plans that give you more features like the ability to create multiple meeting types, but that would probably just add confusion back into my scheduling process. 

Applications for Education

Appointment slots in Google Calendar is great if you only need to schedule appointments with colleagues and students who are within your Google Workspace domain. But if you need an appointment scheduling tool to use with people who aren’t a part of your domain, Calendly is a great tool for that.


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