One of the common mistakes that people make when inserting their own videos into a Google Slides presentation is forgetting to change the permissions on the video file itself. If you don’t do that the people with whom you share your slides can only see that a video should play, but they can’t actually play it. I’ve forgotten this step plenty of times myself and I’d bet that some of you have too. Fortunately, Google has announced the release of a new tool that will remind you to change the viewing permissions on your videos in your Google Slides.

The new Access Checker for Google Slides will automatically run a check to make sure that the people who have access to your Slides also have the necessary access to your video and or audio files. If the Access Checker finds that a change needs to be made, that suggestion will automatically be displayed to you.

Access Checker for Google Slides is rolling out now to some users and will be available to all users by the end of the month.

Applications for Education
Access Checker should help teachers and students avoid the frustration associated with not being able to see the videos that are embedded into presentations.

On a related note, Google Sites also requires that you change the permissions on the video files you embed from Google Drive into the pages in your Google Sites. The following video shows you how to avoid that annoying little problem.

Here are five other things to know about using videos in Google Slides.